2018 Application Guidelines for MEXT Scholarship for
"Elastic Education and Research on Information Science Employing Mixture of International Students and Japanese Students"

Graduate School of Information Science
Nara Institute of Science and Technology

PROGRAM OUTLINE

The Graduate School of Information Science, Nara Institute of Science and Technology (NAIST) has established the "Elastic Education and Research on Information Science Employing Mixture of International Students and Japanese Students".
The program has been selected as one of the "International Priority Graduate Programs (IPGP)" by the Ministry of Education, Culture, Sports, Science and Technology-Japan (MEXT) and students who pass the MEXT scholarship screening will be supported by the MEXT Scholarship.

For program details, please refer to the following page.
http://www.naist.jp/en/international_students/prospective_students/japanese_government_scholarship/pgprogram/
doc/outline.pdf

1. Number of students eligible for MEXT scholarships

Master's course 4
Doctoral course 1

2. Enrollment date

October 1, 2018
(Students must enter either the master's or doctoral course on the above date. Research students are not accepted under this program.)

3. Scholarship benefits

  1. Monthly scholarship amount*
    (Master's course) 144,000 yen (Doctoral course) 145,000 yen
  2. Exemption of tuition and entrance fees
  3. Travel expenses (limited to airfare) from their country to Japan will be provided upon acceptance.
  4. Travel expenses (limited to airfare) to return to their country will be provided after completing the program.

*The amount is subject to change depending on the annual budget of the following year.

4. Scholarship term

Master's course From October 2018 to September 2020
Doctoral course From October 2018 to September 2021

After completing master's course, students can continue studying in the doctoral course. They can apply for scholarship extension if they meet the criteria set by both MEXT and NAIST.

QUALIFICATIONS FOR APPLICATION

Applicants must fulfill all of the following qualifications.

  1. Applicants who have the nationality of a country which has diplomatic relations with Japan.
  2. Applicants who will come to Japan in order to enter NAIST under this program.
  3. Applicants who were born after April 2, 1983.
  4. Applicants who have an excellent academic record. (They must have average grade points (*1) of 2.30 or higher for the most recent 2 years of study and are expected to maintain this points during the duration of the scholarship.)
  5. [For master's course applicants]
    1. Applicants who have completed or will complete a 16-year school curriculum by September 30, 2018, or
    2. Applicants who have been recognized by NAIST through Preliminary Screening of Applicant Suitability (*2) as having the academic ability equivalent or superior to the level of a bachelor's degree, and are 22 years old or older by the enrollment date.
  6. [For doctoral course applicants]
    1. Applicants who have a master's degree by September 30, 2018, or
    2. Applicants who have been recognized by NAIST through Preliminary Screening of Applicant Suitability as having the academic ability equivalent or superior to the level of a master's degree, and are 24 years old or older by the enrollment date.

*1 For the average grade points calculation, please see the following page.
http://www.naist.jp/en/international_students/prospective_students/japanese_government_scholarship/
pgprogram/doc/calculation.pdf

*2 For detailed information on Preliminary Screening of Applicant Suitability, please contact the IPGP Screening Committee.

Note: The following people are not eligible for the scholarship

  1. Active military personnel or military civilian employees.
  2. Those who have already accepted a scholarship from an organization other than MEXT (including the government of their country).
  3. Those applying for this scholarship through other universities or applying for other support programs for international students from MEXT or Japan Student Services Organization (JASSO).

REQUIRED DOCUMENTS

aApplication for MEXT scholarship

Form available on NAIST website.

Form will be available once released by MEXT
on around Dec.11th, 2017

(print on both sides)

bField of study and study program

Form available on NAIST website.

Form will be available once released by MEXT
on around Dec.11th, 2017

(print on both sides)
In "Field of study" section, you write the outline of your current research field. In "Study program" section, you write your study plan after enrolling in NAIST.

cLetter of recommendation Form available on NAIST website. (Any format is acceptable if it contains the same information). Must be signed by the dean or a person of higher authority.
dPhoto (4.5cm x 3.5cm) A full-faced photo without headwear (except religious), taken within the past 6 months. Write your name and nationality on the back and attach it to the application form. Electronic files are acceptable.
eProof of citizenship A passport copy is preferable.
fAcademic transcript [Master's course applicants]
Undergraduate transcript
[Doctoral course applicants]
Both undergraduate and master's transcripts
Must be submitted in original or a certified copy.
gGraduation certificate or certificate of academic degree Must be issued by the last university attended.
If you are expected to graduate, you must submit a document certifying that you will graduate before September 30, 2018.
Must be submitted in original or a certified copy.
hEvaluation report on applicant Form available on NAIST website. (Any format is acceptable if it contains the same information).
iCertification of language proficiency Scores of TOEIC, TOEFL or IELTS (copy is acceptable)
(If students are from the countries where English is an official language, those scores can be exempted)
Scores of Japanese language tests (if you have one)
jLetter of acceptance Form available on NAIST website. Must be written by your prospective supervising professor in NAIST.
kAbstract of thesis Any format is acceptable.
(If you haven't written graduation thesis yet, summary of research is acceptable.)

Note

  1. If documents are written in a language other than Japanese or English, please attach a Japanese or English translation.
  2. Submitted documents will not be returned.
  3. All private information is used only for the purpose of screening and is not used for any other purpose.
  4. If any false information is discovered in the submitted documents, applicants will be disqualified from screening.

SCREENING

1. Screening process

Applicants will be screened by IPGP Screening Committee of the Graduate School of Information Science on the basis of the submitted documents. Interviews through internet/e-mail may be conducted if necessary.
If preliminary screening is passed, then the applicants will take the entrance examination. According to the results of the examination, we will select the top 4 applicants from master's course and the top applicant from doctoral course as candidates for MEXT scholarship. Following this, NAIST will send the candidates' application forms to MEXT.
Although the formal decision is made by MEXT, applicants' status is essentially guaranteed when they are selected as candidates by NAIST.

2. Application deadline

Friday, January 5, 2018
Applicants must send all required documents (except letter of acceptance) by both postal mail and e-mail to your prospective supervising professor. The supervising professor will write letter of acceptance and send it to IPGP Screening Committee along with the submitted documents.

3. Results of preliminary screening

Results will be sent by e-mail by January 24, 2018.

4. Secondary screening (NAIST entrance examination)

If applicants pass the preliminary screening, they must take the entrance examination on the following days.
The detailed information of the application process will be sent by e-mail.

CourseApplication periodDates of examinationAnnouncement of results
Master's course Feb. 5-7, 2018Mar. 7, 2018Mar. 9, 2018
Doctoral course Jan. 29-31, 2018Feb. 19-21, 2018Feb. 23, 2018
  1. With the exception of article (II), applicants must come to NAIST to take the examination, which includes an interview.
  2. If applicants fulfill all of the following conditions, they can apply for the Screening of International Students by Special Recommendation, in which they are evaluated according to the application documents. The detailed information of the Screening will be notified to each examinee.
    1. Applicants are a registered student, faculty member or researcher at, or have graduated from a university which has an Academic Exchange Agreement with NAIST. (List of the partner universities is as follows)
      http://www.naist.jp/en/about_naist/highlights/academic_agreements/index.html
    2. Applicants have a letter of recommendation signed by the president or dean of the partner university.
  3. The examination results will be announced on the NAIST website (http://www.naist.jp/en/) at 10:00 am (scheduled) on the dates specified above. The results will be sent by e-mail.

5. Letter Of Acceptance

After the successful result of secondary screening, applicants will be officially recommended as candidates for the MEXT scholarship to MEXT. Upon completing the procedures, we will send the Letter of Acceptance signed by the Dean of Graduate School of Information Science around late March or early April.

6. Final results

Final results will be announced by MEXT around mid July. NAIST will notify the applicants of the results soon afterwards.

CONTACT ADDRESS

If you have any further questions regarding the application guidelines, please contact us at the following address.

About screening process

IPGP Screening Committee
Graduate School of Information Science
Nara Institute of Science and Technology
8916-5, Takayama, Ikoma, Nara 630-0192, Japan
E-mail: naist-ipgp@is.naist.jp

About scholarship information

International Student Affairs Section
International Affairs Division
Nara Institute of Science and Technology
8916-5, Takayama, Ikoma, Nara 630-0192, Japan
Phone: +81(743)72-5087 Fax: +81(743)72-5014
E-mail: ryugaku@ad.naist.jp