Nara institute of Science and Technology Division for Industry-Government-Academia Collaboration
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Compliance

Universities in recent years have come to intimately exchange with industry, and accordingly have more opportunities to import/export research materials and equipment and make accompanying agreements. Against the background that industry and academic societies deepen their coordination, we pay more attention to the fact that there are various limitations under contracts and regulations so that we can achieve smoother industry-government-academia collaboration. Those who are involved with the university’s industry-government-academia collaboration (such as the faculty and private organization members), please comply with contracts and regulations.
For compliance
Cooperative Research Division: Industry-Government-Academia Support Office
[E-mail] k-sangaku@ad.naist.jp
[Tel] 0743-72-5930

Compliance with regulations

Policy

The use, management, etc., of the outcomes of research conducted at the university shall comply with domestic and international laws and agreements.

Key considerations

  1. Foreign Exchange Law and security trade control Carry out thorough safety control complying with the Foreign Exchange Law, keeping in mind that the university’s advanced and cutting-edge research outcomes can be used in foreign countries for military purposes, such as weapons of mass destruction and other uses. Taking measurement equipment, technical data, and research materials into foreign countries and consultant services are sometimes regulated. When trading with foreign companies, give consideration to safety and do not carelessly take dangerous technologies or goods to foreign countries.

    » Security export control at Nara Institute of Science and Technology

  2. Convention on Biological Diversity and Cartagena Protocol
    Not only use and manage genetically modified organisms (animals, plants, viruses, etc.) as biological research materials in accordance with the safety level of your laboratory, but also provide them to other academic organizations or companies while keeping in mind that there are regulations under the Cartagena Protocol especially when exporting genetically modified organisms into foreign countries.

    » Convention on Biological Diversity (link to Biosafety Clearing House)

Compliance with contracts

Policy

Authority for concluding a contract with incorporated companies is basically owned by the university and not by a faculty member in his/her individual name.

Key considerations

  1. Non-disclosure agreement in contracts with companies In collaborative research contracts with companies, it is sometimes written that research outcomes, the existence of the contract, and the name of the company are handled as confidential. Partly because, in recent years, information leakage by university faculty or students has been a problem, check anew what is written in your collaborative research contract and provide students involved in collaborative research with similar guidance for compliance.

    Examples of problematic behavior
    Talking about the information, the name of the company, or the research outcomes under a non-disclosure agreement
    ・at an academic conference, study meeting, or
    ・at a job interview (students looking for a job).

    * Not only faculty members but also the students involved in the research assume the obligation to maintain confidentiality. Pay careful attention when you include students in collaborative research.
  2. Conclusion of and compliance with a material transfer agreement (MTA) in accordance with providing and receiving materials
    When you provide and receive research materials, conclude an MTA. Especially when you are the provider, you need to secure, by contract, not only your rights to the materials but also the university’s exclusion of liability in the event the recipient has caused damage to a third party in using them. When you are the receiver, it is also important to sufficiently understand and confirm the contract in order to avoid unreasonable restrictions.
  3. Precautions in using marketed products
    In many cases, research materials (mostly vectors, cells, etc.) on the market accompany restrictions of users or usage purposes or prohibitions against the revision or transfer to third parties by a contract document, provision confirmation note, or product manual. In some cases, several patents are involved. Pay careful attention when using marketed goods, especially when transferring them to a third party.
For compliance
Cooperative Research Division: Industry-Government-Academia Support Office
[ E-mail ] k-sangaku@ad.naist.jp
[ TEL ] 0743-72-5930