Certificates that are automatically issued

You can use the automatic certificate issuing machine to have the following certificates issued within the same day: certificate of enrollment, certificate of expected completion, certificate of academic record, certificate of completion, certificate of health and certificate of student travel discount. For conditions of issuance of these certificates, please refer to the following table.

CertificateConditions of issuanceService hours and location of automatic certificate issuing machine
Certificate of enrollment
(Japanese/ English)
Not issued to non-regular students, including research fellows.

Service hours:
7:30 am to 7:00 pm
Monday to Friday
(excluding national holidays and year-end/New Year's holidays)

Entrance lobby of NAIST Library

Please apply for certificates in advance, as the machine may not be working outside of normal office hours

Certificate of expected completion
(Japanese/ English)
Students should have been enrolled in the master's course for at least six months or be in the second year of the doctoral course to apply for this certificate.
Certificate of completion of Master's course (Japanese/ English)
Certificate of academic records of Master's course (Japanese/ English)
Only available for those who have proceeded to the doctoral course internally from the master's course at NAIST.
Certificate of academic record
(Japanese/ English)
The certificate of academic record is an official certificate issued in the name of the Dean of the Graduate School that does not include failed courses.
Academic record
(Japanese/ English)
The academic record is issued for students to check their academic performance including failed courses.
Certificate of health
(Japanese only)
The certificate is issued only to those who have completed all annual health checkups. Students admitted to NAIST from the autumn semester will be issued the certificate after taking the annual health checkup in the following year.
Certificate of student travel discount (Japanese only) •Up to 10 certificates are issued per student annually.
•The certificate is valid for three months.
(Not issued to non-regular students, including research fellows and students on leave of absence.)

Certificates issued over the counter

If you need certificates other than those issued by the automatic certificate issuing machine, apply at the Student Support Section of the Educational Affairs Division using the prescribed application form. You should apply well in advance, as some certificates take time to issue.

CertificateConditions of issuanceContact office
Certificate for Japanese Government Scholarship students Issued on the afternoon of the day following the application (except on Saturdays, Sundays, and national holidays). International Student Affairs Section, International Affairs Division
(Extension: 5909, 5087)
Certificate of occupancy of student dormitory Issued on the afternoon of the day following the application (except on Saturdays, Sundays, and national holidays). Student Support Section, Educational Affairs Division
(Extension: 5920)