International students on Japanese government scholarships must complete specific procedures in order to receive their scholarship money every month.
Opening a Bank Account at the Japan Post Bank
A Japan Post Bank Account is required for payment of your scholarship. Please open it immediately after your arrival.
Submit a copy of your passbook
Once you open your bank account, submit a copy (the cover page and the page with the information on your account number) of your passbook to the International Student Affairs Section. The information will be registered on the Web site of the Japan Student Services Organization (JASSO) by us for further scholarship transactions.
Procedures after your arrival
You are required to complete a series of procedures after your arrival, including applying for reimbursement of your travel expenses. You will receive an e-mail about the required procedures from us according to instructions from MEXT. Please be sure to check your e-mail for these updates.
Signature to confirm your enrollment
You will be asked to come to the International Student Affairs Section during a specified period each month to sign a ledger confirming your enrollment. You will be notified of the period by e-mail.
Monthly procedures required to receive scholarship funds
Students receiving scholarship must sign monthly to confirm their enrollment. Please be aware that you will be unable to receive your scholarship if you miss the period when you are supposed to sign for any reason, such as an extended trip overseas. If you will be away during the period you are to sign, please notify the International Student Affairs Section beforehand. If you stay outside Japan from the first to the last day of any given month, in principle the scholarship cannot be paid.
Extending your scholarship period
When research students proceed to the master's or doctoral courses, they must apply for scholarship extension. The scholarship duration is the standard term of study for the respective course and is not extended within the same course.
Scholarship extension is possible when proceeding to the doctoral course during the standard term of study. However, please understand that, extensions are extremely limited. Please be sure to plan your studies carefully under the guidance of your supervising professor.
Please notify the International Student Affairs Section as early as possible if you plan to complete the course in a shorter time than the standard term of study and be aware of the subsequent change of the time of extension application.