Required Procedures at NAIST
Notice of moving out from student dormitory
If you intend to move out of a student dormitory, be sure to submit the Notice of Moving Out of Dormitory. You need to have your room inspected when you leave.
Procedures related to enrollment status (transcripts, degree certificates, etc.)
These documents may be required when you return to your home country. Please be sure to request them ahead of time.
Contact information in your home country
Please submit the form NAIST Alumni Data Sheet [PDF]. We require this information in case we need to contact you after your return home. Please also be sure to update your information if it changes after you return.
Paying dormitory and utility bills
Make sure you pay your last month's rent and utility bills. If you close your bank account, please leave cash to cover these bills.
Other Procedures Outside NAIST
Closing your bank account
Before you leave Japan, make sure that all automatic payments of dormitory, utilities and other fees have been paid and then close your bank account.
Cancellation of utility services (electricity and gas)
Complete the procedures for turning off your electricity and gas.
Withdrawal from National Health Insurance, and returning your Insurance Card
Before you leave Japan, be sure to return your Insurance Card and pay any unpaid premiums at the City Office. If you have overpaid on your insurance, you can obtain a refund at this time.
Return your Resident card
When you leave Japan, return your Resident card to the immigration officer at the airport.
School-related formalities for your children
Once you have decided on the date of your return, notify your child's school ahead of time and complete any required procedures.