Procedures at City Hall

In general, foreign nationals who plan to reside in Japan for three months or more are required to complete several procedures at the city hall of their residential area. These procedures should be completed within two weeks of arrival in Japan. For full details and required documents, please contact the local municipality directly.

At City Hall

All foreign nationals who plan to reside in Japan for more than three months must register their place of residence at city hall. When completing this procedure, please bring your Residence Card and My Number Card, if you already have one.

Students and scholars who are not employed by NAIST:

• Enroll in the National Health Insurance program
• Enroll in the National Pension program and apply for payment exemption

If you will be employed by NAIST, you will be automatically enrolled in the Employees' Pension Program and the applicable health insurance program, and therefore do not need to enroll in National Health Insurance or National Pension programs separately. For more information, please contact the Salary and Mutual Aid Section of the Personnel Division.

For Students and Scholars Bringing Children

Students and scholars who will bring children to Japan are required to complete additional procedures at city hall.

• Visit the Children's Division at city hall to complete the child allowance application and receive a "move-in notification form."
• Submit the moving-in notification form to the Health Division, located in the Serabi Ikoma building, to receive a Maternal and Child Health Handbook, or arrange for it to be sent to you.
• If your child is within the vaccination age range, you may request a vaccination schedule based on the vaccination records you bring with you. If no request is made, you may receive information about vaccinations your child has already received.

Note: If you receive any official mail from city hall written in Japanese that you don't not understand, please bring it to your laboratory or the International Affairs Division for assistance. We recommend confirming the contents of any notices, especially those involving payments, before making any payment.